February 2011, Volume 3, Issue 2
Check Your Calendars!!
Public Library Survey
February 1-March 31
2011 National African American Read-in
Read Across America Day
Teen Tech Week
ACRL 2011 Conference
March 30-April 2
School Library Month
School Library Survey
April 1-May 18
National D.E.A.R. Day
National Library Week
South Dakota Library Week
National Preservation Week
Featured e-Resources of the Month
Electronic Resources help History Day research
SDSL moves from vertical file to digital collection
Do you keep newspaper clippings in a vertical file at your library? SDSL has a large vertical file collection and staff has recently begun a project to digitize the newspaper clippings and put them online. The first subject is State Library history. Check out the digital collections at SDSL's Content DM collection, click on browse, then use the drop down menu to look at the different digital projects in process.
The first step in the process has been a massive weeding of our vertical file collection. This means staff has handled each piece of material, read over it, decided whether it should stay or go (we had three or four copies of the same thing) and organized each piece by subject area.
The research and digitization departments met and decided that articles dealing with State Library history would be the starting point for the project. Research staff members were trained in the scanning of material and adding of metadata. Metadata is the data used to describe an object. In this case, description of a newspaper article included the name of the newspaper, original date of publication, date the item was digitized and by whom and a description of the article, among other things.
Before putting any material online, SDSL has to obtain permission from the original creators (the newspaper). Once permission has been granted, it is an easy process to upload the scan, review the metadata and update all information in the ContentDM software. At that point, it is ready for public viewing, so visit the new SDSL website and check out our digital collections!
Community collaboration results in facelift for Selby’s combined library
When Selby Community/School Library needed a facelift, library users and supporters stepped up to make it happen. The combined school and public library serving Selby and Selby Area School District had moved into its current facility in 1993. As the need for updates became apparent in 2003, the forward-thinking library board, led by city and school librarians Brenda DeToy and Jaimie Hubner, respectively, identified several areas of need. Fund-raising efforts in the ensuing years--book fairs, quilt shows, open houses and an annual Tour of Homes, yielded new tables and chairs, additional shelving and updated computer equipment. By 2006, the need for new carpet was pretty obvious; also obvious was that this project would call for a larger infusion of cash than was on hand. Customary fund-raising efforts, supplemented by memorials and donations from businesses and school alumni groups yielded about a third of the required $8,000. At that point, the library requested that the two separate library funding entities, the school and the town, each supply another third to reach the necessary total. The resulting agreement would fund new carpet and a fresh coat of paint, but not all of the labor costs that would be incurred. And that’s when the community-minded volunteers appeared.
Deconstruction began on May 19, 2010, the last day of school, as about 120 students, staff, and other volunteers made short work of carting library books into nearby classrooms. By noon the bookless room was ready for the next crew of laborers to move shelves out of the way. Next, in marched the unofficial interior decorator, Jean Stefanich, with her crew of brush- and roller-laden volunteer painters. Day Two opened with a few new volunteer faces; by evening the paint job was pretty much complete, the room ready for carpet.
With the new carpet in place, once again, volunteers showed up to return to the library all that had been hauled out. A church youth group and their pastor, library board members, moms, Webelos, Boy and Girl Scouts filtered in and out throughout the day, sometimes taking breaks to keep previously-scheduled appointments—like swimming lessons. During the rest of the week, Brenda, Agnes Morrow and Sylvia Karst replaced tables and chairs, checked shelf order of the books and fired up the computers. The library re-opened to the public on June 7, just in time for the advertised June 9 opening of the Summer Reading Program.
A major remodel is quite an accomplishment in these days, as Brenda says, “ …of budgets that don’t increase. The library is so lucky to be supported not only by the city and school, but by businesses, organizations and people within our community.”
Board Talk: What’s in your bylaws?
By Daria Bossman, Asst. State Librarian for Development
Have you reviewed your local public library’s bylaws recently? Bylaws are the rules by which you govern yourself. They need to be up-to-date and helpful in assisting your board in doing your business. State law requires quarterly meetings. However, even the smallest library may want to meet at least every other month. During months you don’t meet, taskforce groups or special committees can meet to gather information and bring recommendations to the board. This keeps things moving forward and everyone engaged.
Here are a few of the basics to include in your bylaws:
- Parliamentary rules;
- Selection, appointment, term length, number and composition of the board as determined by local ordinances establishing the library;
- Place and time of meetings as well as procedures for calling special meetings;
- Definition and requirements of a quorum;
- Duties of individual board members as well as duties of officers and the appointment and duties of any standing or special committees;
- Procedures for adopting or amending the bylaws and your order of business;
- Required reports and yearly timetables;
- The board’s relationship with the library director and any limitations on board members
Remember, you cannot have an official meeting without a legal quorum. Also, meetings need to always be posted and open to the public according to SD open meeting laws.
State law requires that the library director (or librarian) be the secretary of the board. However, in larger organizations, the library director usually is “responsible” for the minutes, but asks someone else to actually record the minutes.
Bylaws are a tool to assist you in your governing. To do this they need to make sense and be current. Always give each new board member a copy of the bylaws upon accepting his/her position. From time to time the president can remind the board members to read and review the bylaws, ask questions and discuss the current bylaws. If you would like the SDSL Development staff to read and review your bylaws, we would be happy to offer our advice. You may keep a copy on file with us if you like as well, but it is not required.